Staff Turnover Cost Calculator
Staff turnover costs can include recruiting and onboarding as well as lost output during vacancies. This scenario calculator makes the assumptions visible so teams can compare estimates instead of treating a generic benchmark as fact.
How to use this calculator
- Use locally measured recruiting and vacancy assumptions, and distinguish cost from lost revenue.
- Check that the input values use the same units and reporting period before comparing scenarios.
- Change one assumption at a time to see which input drives the result.
Formula and method
Estimated cost = departures × (recruiting + onboarding per replacement) + departures × vacancy days × daily output value × assumed impact share.
- Replacement cost = 8 × 1,850 = 14,800; vacancy scenario = 8 × 24 × 220 × 25% = 10,560.
- Output value is not necessarily cash loss, and vacancy impact varies by role, coverage and time to productivity. Avoid double-counting manager time and replacement costs.
Worked examples
Worked example
Eight departures, 1,400 recruitment cost, 450 onboarding cost, 24 vacancy days, 220 daily value and 25% output impact.
Replacement cost = 8 × 1,850 = 14,800; vacancy scenario = 8 × 24 × 220 × 25% = 10,560.
The modelled total is 25,360 for the entered assumptions.
Understanding the result
The modelled total is 25,360 for the entered assumptions.
Output value is not necessarily cash loss, and vacancy impact varies by role, coverage and time to productivity. Avoid double-counting manager time and replacement costs.
Important notes
Use locally measured recruiting and vacancy assumptions, and distinguish cost from lost revenue.
The displayed result uses the entered assumptions; validate important estimates against source measurements, specifications or qualified guidance.
Frequently asked questions
Does the estimate prove why employees leave?
No. It estimates financial consequences from inputs; exit causes require separate evidence.
Should internal transfers count?
Only if they create replacement and vacancy effects covered by your accounting boundary.
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Related explanations
Learn the method behind the number or compare the terminology before using the calculator.
- How to Calculate Break-Even Point — Learn the break-even formula for units and revenue and understand fixed costs, price, and variable costs.
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This page provides a calculation tool plus explanatory information so you can understand what the result means and when the underlying method may not fit your situation.